To provide all necessary secretarial support to the board.
Deal with all the administrative responsibilities required within the department.
Secretarial Support
- Provide all necessary secretarial and office support to the board including handling calls, drafting letters in English and Arabic…
- Arrange business appointments and coordinate diaries for meetings.
- Take minutes of meetings as directed, transcribe and distribute to the relevant people.
- Prepare effective travel itineraries to ensure optimum utilisation of time and resources.
- Maintain and apply a strict level of confidentiality in all work-related matters to protect the company’s interests…
Supporting the board
Coordinating with other Companies
- Liaise with other companies and partnership companies with regard to co-ordination of meetings.
External Communication
- Answer telephone calls, emails, efficiently and courteously and provide necessary information and guidance or route them to appropriate channels for accurate information.
- Screen all calls and deal with those calls that do not require board attention.
- Facilitate the reception of VIPs and special guests while observing the protocol that sustains the image of the company.
Documentation and Archiving
- Maintain necessary documentation system for effective storage and retrieval of information.
Participates in company events and coordinates attendance logistics to ensure effective representation and smooth execution
Education/Qualification
- Secretarial Diploma preferable
Experience (experience required for the job)
- Minimum 3 to 5 years secretarial experience at senior level
- Exposure to a multicultural environment
Skills (general job knowledge and skills)
- Excellent written and verbal communication English and Arabic
- Computer literacy
- Confidentiality
- Secretarial
- Organizational